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Hi Everyone,
I see that there is a field called Inventory ID on the Bills and Adjustments screen which I assume means that I can put in an Item on an AP Bill.
But when I click the magnifying glass lookup, I don't see all of my items. In fact, MOST of them are missing.
Does anyone know what I can't see all of my items?
Hi Piggy,
If you are trying to enter a new line in the Bills and Adjustments screen, you should only be seeing items that were entered in the Non-Stock Items screen (with Type of Non-Stock Item, Labor, Service, Charge, or Expense).
Items that you entered in the Stock Items screen (with Type of Finished Good, Component Part, or Subassembly) are not available to be added directly to the Bills and Adjustments screen because they have to first get entered on a Purchase Order in the Purchase Orders screen in the Purchase Orders module. Then they have to get received into inventory in the Purchase Receipts screen. Then they can be added to the Bills and Adjustments screen using the ADD PO RECEIPT or ADD PO RECEIPT LINE buttons.
I'm not 100% sure, but I believe that there are two reasons for this:
- The transactions have to flow through the Purchase Orders module first, otherwise they won't affect the Inventory module which is needed to update quantities on hand per Bin Location, Lot Number, Serial Number, Warehouse, etc.
- If you aren't licensed for the Distribution Suite, you can still work with Non-Stock Items, but you can't work with Stock Items since those have to flow through the Distribution Suite. I think that's why the Non-Stock Items screen is also available under MANAGE in the Accounts Payable module because you can't access the Inventory module if you aren't licensed for it.
Thanks for the explanation Tim. That makes sense.
And you were correct, I was only seeing Non-Stock Items.