Error Message: Financial Period is closed / Allow Posting to Closed Periods
I went to go enter an AP Bill this morning, but I get the following message:
GL Error: Financial Period ’03-2017’ is closed.
But my invoice is dated 03/15/2017 and I want to post it back into March 2017.
When I click the magnifying glass lookup, March 2017 doesn’t even appear in the list.
Then, I tried leaving the Post Period field empty, but I get the following error when I try to save the AP Bill:
Error: ‘Post Period” cannot be empty.
Can anyone help me get this AP Bill posted into March 2017?
The reason you are getting this message is because this financial period has been closed for the Accounts Payable module. You can see this in the Financials Periods screen:
Once you close a module in Acumatica, you cannot open it again. Note that the Closed in AP column highlighted above is read-only because you cannot uncheck the box or “un-close” the financial period in any way.
However, there is a workaround. You can go into the General Ledger Preferences screen and select the Allow Posting to Closed Periods option like this:
You will still get the following message when entering your AP Bill:
Financial Period ’03-2017’ is closed.
But it’s only a yellow warning message, not a red error message, and it will allow you to save the AP Bill.
Warning: I recommend only doing this temporarily. I personally think that it’s dangerous to leave the Allow Posting to Closed Periods option checked on the General Ledger Preferences screen because it could result in transactions getting erroneously posted to previous periods. You could control this with the Active checkbox in the Financial Periods screen, but I think it’s safer to also disallow posting to closed periods except in temporary situations.
Thank you Tim. I did what you suggested and was able to save my AP Bill.
I totally agree that this setting should only be enabled temporarily. After I saved my AP Bill, I went back and unchecked the Allow Posting to Closed Periods option.
In newer versions of Acumatica, this option in the GL Preferences screen is called "Restrict Access to Closed Periods." Acumatica has also released a default role called "Financial Supervisor" that can be assigned to specific users to allow them to post in Closed periods. Once a period is locked that prevents all user types from posting.