Questions Post Summary on Updating GL

Hi Piggy,

Great question. I've always wondered this myself and your question forced me to go do some research.

Let's keep this example confined to AP Bills to keep it simple, but the same reasoning would apply to other modules in Acumatica as well.

Basically, this option determines whether the journal entry generated from the AP Bill will try to combine lines that are using the same GL Account or not.

Here is an example of an AP Bill with 3 lines:

If you release/post this AP Bill in "summary", then the journal entry will look like this:

But if you release/post this AP Bill in "not summary" (detail?), then the journal entry will look like this where you can see multiple lines (including their descriptions) carried into the journal entry:

Also, note that the Post Summary on Updating GL option isn't the only thing affecting this behavior. In the Chart Of Accounts screen, the Post Option field actually has the first priority. This is the field that I'm referring to:

If the Post Option field in the Chart Of Accounts screen is set to Detail, then it doesn't matter what the Post Summary on Updating GL field says on the Accounts Payable Preferences screen. It will post in detail.

But if the Post Option field in the Chart Of Accounts screen is set to Summary, then Acumatica will go look at the Post Summary on Updating GL field in the Accounts Payable Preferences screen to decide whether to post in summary or in detail.

Finally, in both situations the journal entry maintains a link back to the AP Bill document, so the VIEW SOURCE DOCUMENT button on the journal entry will work in both cases.

Ah, interesting. I didn't even notice the settings on the Chart of Accounts screen. Thanks for the information.