Questions miscellaneous payment in acumatica (non register vendor)

Muhamad, you have a couple of options on how to handle miscellaneous payments. The biggest question that has to be answered is 'how is the payment made and managed, and does the payment qualify for 1099 reporting?'

If you receive a bill from a vendor and plan to print a check or create an ACH payment through Acuamtica, you will need to set the payee up as a vendor. If you know that this will be a one-time-only payment to them, you can use the vendor status of 'One-Time'. This is a special status that will change to 'Inactive' after the bill is paid.  This method is also required if the vendor is subject to 1099 reporting, ie, they provide services, are unincorporated, and are paid more than the reporting minimum.

If payment is made via ACH, wire transfer, or some other method that is manually initiated outside of Acumatica, you can record the payment and related expense as either a transaction within the banking module or a GL Journal Transaction. If the expense distribution must be split between multiple GL Accounts and/or SubAccounts, you would have to use a GL Journal Transaction rather than a Cash Transaction.