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My accounting team has an issue when running the batch process to print checks (AP505000), the Payment Stubs with more line items (2+ pages) don't fully generate in the batch process.
We have a business event that creates and email when the Check is created so we can email the payment stub to our vendors, so it is sending partially completed payment stubs to vendors.
Is there a way to force Acumatica to wait until the payment stub has completed creating before moving onto the next payment?
Check these two settings on the SETTINGS FOR USE IN AP tab of the Payment Methods (CA204000) screen:
1. Lines per Stub
2. Print Remittance Report
When the number of AP Bills exceeds the number in the Lines per Stub field, then Acumatica needs to put the extra AP Bills somewhere. If Print Remittance Report is checked, then Acumatica puts them on a separate report (defined in the Remittance Report field). If Print Remittance Report is unchecked, then Acumatica uses the regular check form for everything and voids the checks that are used for additional remittance pages.
Maybe you just need to uncheck Print Remittance Report so it forces everything to flow through the regular check report.
This looks like the solution if we were going the print checks route.
We currently use Create Batch Payments with the an export scenario.
The process for batch payments goes from
1. Process Payments / Print Checks (AP505000) - processes each payment and (a) creates a check using screen Checks and Payments (AP302000). (b) for each check created a business event triggers when the check file is created, (c) sending an email notification to the vendor with a copy of the check.
2. Batch Payments (AP305000) - release the batch payment to create the ACH file.
Questions:
I) Since it's going to an export scenario to create a file for an ACH, is there somewhere else I should look for a limitation for the number of lines per stub?
II) I think the issue is my business event triggers too quickly when the check is created, it pulls the file before it has finished writing the lines. (between steps 1.(b) and 1.(c))
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