Questions How to close vendor AP balance by cash given to employee in advance?

Happy new year everyone 🙂 

I'm interested how is it possible more-less automatically track/account following business case into the acumatica. Case is:

• Company is giving cash to its employee A in order to buy some inventory/service
  • from accounting point of view, company gives cash in advance to employee.
• After the employee A represents all needed documentation (Checks, Invoice from vendor), accountant or employee A (depends on business process) should register purchase from vendor based on documentation.
  • in accounting this is just purchasing from vendor, so AP Bill should create standard transactions, but something (like Check and Payment) should decrease this AP balance to vendor based on given cash to employee A. 

Any idea how to track this process? or how to close vendor balance with advance payments to employee?