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How is it possible to account given cash to employees (for perform some purchase for company and after some period bring actual documents) into the Acumatica ERP? Our local law requires to identify how long and what amount was given to specific employee, because it could be target of taxation. I need to do flowing transactions:
1. Debit - AR to Employee
2. Credit - Cash to Employee
After employee will purchase goods or provide any expanse claims with a provided documentation, it should be closed.
What are the workarounds/ best practiced, mostly what kind of steps do you perform to control this process?
You can do a Prepayment authorization on the Bills and Adjustments screen and cut a check to an employee (both employees and vendors are available there). Ya, the same Prepayment that I just commented about not liking in this post 🙂
Then, if you want it to use an AR account rather than an AP account, just set the AP Account field on the Employee Classes screen to be the AR Account that you want. I think that will work.